Trunk User GuideTrunk User Guide MessagesHow do I compose and send an email using the Messages tool?

How do I compose and send an email using the Messages tool?

Note: The Messages tool may not be listed by default in your Tool Menu. You can add the Messages tool to your tool list using Site Editor / Edit tools.

When you send a Message tool email, the message is sent to the recipient's e-mail address and a copy is placed in your "Sent" Message folder and in the recipient's "Received" message folder.

Go to Messages.

Go to Messages.

Select the Messages tool from the Tool Menu in your site.

Click Compose Message.

Click Compose Message.

This displays the Compose a Message page.

Select the TO recipient(s)

Select the TO recipient(s)

Note:

A list of all enrolled users in your site will appear in the "To" field for you to select the recipient/s. Recipients are listed by role (i.e. instructor, student, teaching assistant), by group, and by individual user. You may select all of the students in the site by selecting Student Role and Student Nonregistered Role in the list. Or, you may scroll down in the list and select an individual user or users.

If you want a copy of the email sent to your e-mail address, be sure to include yourself in the "To" list.

Tip: You may select more than one user at a time by SHIFT+Click to select a range of consecutive recipients, or CTRL+Click (PC) or COMMAND+Click (Mac) to select two or more non-consecutive recipients.

Add Bcc (Optional)

Add Bcc (Optional)

If you would like to Blind Carbon Copy additional recipients, click on the Add Bcc link to expand the Bcc recipient list, and then select one or more recipients from the list to receive a blind carbon copy of the email. Bcc recipients will receive the message but will not see the names of the other Bcc recipients, nor will other recipients see their name.

Tip: Bcc is a good option to use if you need to send the same message to several students (for example, a message to all students that scored below 70 on an exam), but you don't want the students to know which other students also received the message. In such a case, select Instructor as the "To" recipient and the individual students as the "Bcc" recipients.

Send CC.

Send CC.

This box is checked by default. This means that the Message will be sent by email.

If you do not want the Message sent by email, uncheck this box. The message will then be sent to the recipient's Message Tool inbox only.

Apply a label.

Apply a label.

You may apply a label from the drop-down menu to indicate the priority of your message.  The default label is Normal.  You may change it to Low or High if desired.

Enter a subject.

Enter a subject.

Enter a message.

Enter a message.

Tip: Use the Rich Text editor to format your text, add links to Resources or web sites or add images, audio or video.

Add an attachment. (Optional)

Add an attachment. (Optional)

If you would like to attach a file to your message, click the Add attachments button to browse for and select your file.

Click Send.

Click Send.

The message is sent to the recipient's email address.  A copy of the email is stored in your Message tool "Sent" folder. A copy of the email is stored in the recipients's Message tool "Received" folder.

Tip: You can also select Preview to preview a finished version of your message, Save Draft to save the message as a draft that you can revisit later, or Cancel to cancel and delete the message.